Privacy Notice

Foundry Road Pre school take your privacy seriously, and in accordance with the General Data Protection Regulation, Foundry Road Pre school commit to the following:

We will be asking you for personal data about you and your child/ren in order to deliver our service to you. We must have a legal basis for collecting this data, and there are six lawful bases:

(a)  Consent: The individual has given clear consent for us to process their personal data for a specific reason.

(b)  Contract: The processing is necessary for a contract we have with you, or because we have asked you to take specific steps before entering into a contract.

(c)   Legal obligation: The processing is necessary to comply with the law (not including contractual obligations).

(d)   Vital interests: The processing is necessary to protect someone’s life.

(e)  Public task: The processing is necessary for us to perform a task in the public interest or for or official functions, and the task or function has a clear basis in law.

(f)   Legitimate interests: The processing is necessary for legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.

Where we require consent, we will provide a way for you to positively make a decision about the information that you make available and how this is shared.

This information will be collected by Foundry Road pre school as part of the child’s induction to the setting.

The information that we require will be:

Child’s name

Child’s date of birth

Child’s age

Child’s address

Parents’ names, addresses, contact numbers

Who has parental responsibility for the child

Emergency contact names, addresses and contact number

Child’s doctor’s name and contact number

Health clinic/ health visitor

Child’s NHS number

Any allergies/medical history/requirements

Information about immunisations

Whether the child has any special educational needs or disabilities

Ethnic group


Home language

Parents’ National Insurance number

We are required to hold and use this personal data in order to comply with the statutory framework of England/Wales, Ofsted, the Department for Education and my local authority early years team.

This data will be used to:

Support your child’s development

Monitor and report on your child’s progress

Share information about activities in our setting

Contact named people in an emergency

Share with other professionals in accordance with legislation

Ensure a contract of service is delivered and maintained

Ensure we receive the statutory funding for which we are eligible

With your permission this data may be, when necessary, shared with:

Other professionals supporting your child, for example health visitor, other settings, school, other health or educational professional. The LA regarding free childcare and ,entitlement and completion of the Early Years Census

The local safeguarding children’s board or Social Services Referral and Assessment Team if we ever have any concerns about the safety of your child.


We will retain Data if there are outstanding monies owing, as these will be used for legal and legitimate reasons to pursue action on regaining monies.

All details will be destroyed following the required timeline of 7 years unless there are safeguarding referrals even if the case is closed, a copy will be sent to new settings and also kept with us until the child is 25 years old. They will then be destroyed accordingly.