Staffing and Recruitment

Staffing and Recruitment Policy

Policy statement

We meet the Safeguarding and Welfare Requirements of the Early Years Foundation Stage, ensuring that our staff are appropriately qualified, and we carry out checks for criminal and other records through the DBS in accordance with statutory requirements.

A high adult child ratio is essential in providing good quality pre-school care.


Vetting and staff selection

§  We work towards offering equality of opportunity by using non-discriminatory procedures for staff recruitment and selection.

§  All staff have job descriptions, which set out their staff roles and responsibilities.

§  We welcome applications from all sections of the community. Applicants will be considered on the basis of their suitability for the post, regardless of disability, gender reassignment, pregnancy and maternity, race, religion or belief, sexual orientation, sex, age, marriage or civil partnership. Applicants will not be placed at a disadvantage by our imposing conditions or requirements that are not justifiable.

§  We use Ofsted guidance on obtaining references and enhanced criminal record checks through the DBS for staff and volunteers who will have unsupervised access to children. This is in accordance with requirements under the Safeguarding Vulnerable Groups Act (2006) for the vetting and barring scheme.

§  We keep all records relating to employment of staff and volunteers, in particular those demonstrating that checks have been done, including the date and number of the enhanced DBS check.

§  Staff are expected to disclose any convictions, cautions, court orders, reprimands and warnings which may affect their suitability to work with children – whether received before, or at any time during, their employment with us.

We provide an induction for all staff, volunteers and managers in order to fully brief them about the setting, the families we serve, our policies and procedures, curriculum and daily practice.

Induction of staff

§  We have a written induction plan for all new staff, which includes the following:

-        Introductions to all staff and volunteers, including management committee members where appropriate.

-        Familiarising with the building, health and safety, and fire and evacuation procedures.

-        Ensuring our policies and procedures have been read and are carried out.

-        Introduction to parents, especially parents of allocated key children where appropriate.

-        Familiarising them with confidential information where applicable in relation to any key children.

-        Details of the tasks and daily routines to be completed.

§  The induction period lasts over a period of two weeks. The manager inducts new staff and volunteers.

§  During the induction period, the individual must demonstrate understanding of and compliance with policies, procedures, tasks and routines.

§  Successful completion of the induction forms part of the probationary period.


§  Where we become aware of any relevant information which may lead to the disqualification of an employee, we will take appropriate action to ensure the safety of children. In the event of  disqualification, that person’s employment with us will be terminated.

Changes to staff

§  We inform Ofsted of any changes in the person responsible for our setting.

Training and staff development

§  Management hold a level 4 qualification in Children’s Care, Learning and Development, with all other staff holding either a level 2 or 3 qualification.

§  Our setting budget allocates resources to training.

§  We provide staff induction training in the first week of employment. This induction includes our Health and Safety Policy and Safeguarding Children and Child Protection Policy. Other policies and procedures will be introduced within an induction plan.

§  We support the work of our staff by holding regular supervision meetings and appraisals.

§  We are committed to recruiting, appointing and employing staff in accordance with all relevant legislation and best practice.

§  A probationary period is for 6 months, during this time staff will be monitored and discussed during their review.

§  All staff are to ensure that they have read and understood all policies and procedures and the Guidance for Safer Working Practice booklet.

§  All staff should be aware of our Disciplinary / Grievance Policy.

Staff taking medication/other substances

§  If a member of staff is taking medication which may affect their ability to care for children, we ensure that they seek further medical advice. Staff will only work directly with the children if medical advice confirms that the medication is unlikely to impair their ability to look after children properly.

§  Staff medication on the premises will be stored securely and kept out of reach of the children at all times.

§  If we have reason to believe that a member of staff is under the influence of alcohol or any other substance that may affect their ability to care for children, they will not be allowed to work directly with the children and further action will be taken.


Managing staff absences and contingency plans for emergencies

§  Sick leave is monitored and action is taken where necessary, in accordance with the contract of employment.

§  We have contingency plans to cover staff absences.

[For childcare on non-domestic premises (e.g. nurseries and pre-schools) or on domestic premises (where there are four or more childminders in someone’s home)

To meet this aim we use the following ratios of adult to children:

§  Children under two years of age: 1 adult : 3 children:

-        at least one member of staff holds a full and relevant level 3 qualification and is suitably experienced in working with children under two;

-        at least half of all other staff hold a full and relevant level 2 qualification;

-        at least half of all staff have received training that specifically addresses the care of babies; and

-        where there is an under two-year-olds’ room, the member of staff in charge of that room has suitable experience of working with under twos.

§  Children aged two years: 1 adult : 4 children:

-        at least one member of staff holds a full and relevant level 3 qualification; and

-        at least half of all other staff hold a full and relevant level 2 qualification.

§  Children aged three years and over: 1 adult : 8 children:

-        at least one member of staff holds a full and relevant level 3 qualification; and

-        at least half of all other staff hold a full and relevant level 2 qualification.

§  The number of children for each key person takes into account the individual needs of the children and the capacity of the individual key person to manage their cohort.

§  We only include those aged 17 years or older within our ratios where they are competent and responsible. We may also include students on long-term placements and volunteers (aged 17 or over) and apprentices (aged 16 or over), where we deem them to be suitably qualified and experienced.

§  A minimum of two staff/adults are on duty at any one time; one of whom is either our manager or deputy.

§  Our manager deploys our staff, students and volunteers to give adequate supervision of indoor and outdoor areas, ensuring that children are usually within sight and hearing of staff, and always within sight or hearing of staff at all times.

§  All staff are deployed according to the needs of the setting and the children attending.

§  Our staff, students and volunteers inform their colleagues if they have to leave their area and tell colleagues where they are going.

§  Our staff, students and volunteers focus their attention on children at all times and do not spend time in social conversation with colleagues while they are working with children.

§  We assign each child a key person to help the child become familiar with the setting from the outset and to ensure that each child has a named member of staff with whom to form a relationship. The key person plans with parents for the child's well-being and development in the setting. The key person meets regularly with the family for discussion and consultation on their child's progress and offers support in guiding their development at home.

§  We hold regular staff meetings to undertake curriculum planning and to discuss children's progress, their achievements and any difficulties that may arise from time to time.

§  Management have attended Safer Recruitment training.